EMR Data Migration

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EMR Data Extraction & Conversion

We provide EMR data migration services from one system to other systems. Our migration process is cost-effective and seamless. We specialize in extracting, evaluating, and converting existing clinical data faster from one EMR system to another system with our automation process. Our testing team validates data at every process to provide accurate data.

We provide full data extraction, conversion and migration services from one system to other systems with our proprietary solution. Our specialty is to complete the task on time with or without the interaction of your EMR vendor or back end access to the system. Also we format the output in a way to identify easily in the new system by date, category and patient identification.

We help you to meet your legal requirements for health record maintenance and save cost on the software licensing fees.

Contact us for more details.


Our team is available to understand your data conversion requirements including: Archiving Patients Data in Pdf files formats (Demographics, Documents, Progress Notes, Problem List, Immunizations, Appointments, Radiology Results, Lab Results, Flowsheets, Growth charts, Medications, Allergies, Clinical Notes, Encounters and more …) , Extract from one EMR system to other EMR system or Having a copy of your data to discontinue the software and reduce maintenance cost.

Our experience includes with major EMR systems including: EclinicalWorks, Aprima, Meditouch, CareTracker, Advanced MD, CGM webEHR, Care360EHR and Kareo..,


We start with analyzing and understanding the requirements with our discovery call and outline the process for migration. The process starts from analyzing, review current data/documents format, planning, demo sample documents, validate, estimate, schedule, and getting customer approval on the plan.


We write scripts to download the clinical data automatically from the source. We validate our sample output with the practice to make sure all our script process is accurate enough to run for entire patient list. We provide progress update on daily basis during this process which makes the customers plan for their migration seamless and on time.


We execute scripts as per plan and store the files in HIPAA complaint server or Hard drive as per other EMR requirements. Our testing team validates data for accuracy and provide reports at each stage. We convert data as needed for the target system.

Our Migration Services:

  • Understand data migration requirements

  • Get patient list with no duplicates

  • Write script

  • Download reports for test/sample patients

  • Validate the reports with the practice for process and data accuracy

  • Start executing scripts

  • Test and validate to make sure download completed successfully

  • Convert files to desired format if needed

  • Deliver output files through secured site or hard drive

Our Data Extraction Services Includes:

  • Demographics

  • Documents

  • Progress Notes

  • Problem List

  • Immunizations

  • Appointments

  • Radiology Results

  • Lab Results

  • Flowsheets

  • Growth charts

  • Medications

  • Allergies

  • Clinical Notes

  • Encounters


  • Web Application developers in West Palm Beach, software developers in West Palm Beach

    "Thank you to Vconnex for finding a solution/writing scripts, to extract all our data from Compugroup Medical to eclinical works, They were very competent and cost-effective. They made the whole process of transitioning EMRs seamless and easy. They are able to accommodate any special requests on how to label the files extracted etc. They identified, labeled, and assigned all of our patient files to the individual charts. They ran cross verifications to ensure no data was lost during the transition. I would fully recommend Vconnex services for EMR transitions, as their service goes above and beyond what is promised."

    Dr.Gomathy Mohan,  Royal Palm Pediatrics, FL 33411
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    "I thank you and your team of professionals for designing the Construction Services System for us, according to our requirements. It helped us a lot in order to run our business smoothly. You were always there for technical support and to listen to our needs."

    Francois Thomas, Principal Engineer, Tierra South Florida, Inc.

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    "Vconnex was very thorough in understanding our project information flow and coordination requirements, prior to developing the product. Vconnex was always very professional, reliable, readily accessible and easy to work with."

    R. N. Sailappan, P.E., Quest Engineering Services, Inc.
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    "I really appreciate the way that Vconnex has been able to adapt to what we asked of them. They were very much listening to our needs. That is something that is very valuable for us in outsourcing for software development."

    Justin Fox, CIO, Palm Health Partners